Responses and exports
Read responses in a table across every version, filter them, open one at a time, see a summary of each question, use the bin, export CSV or Excel, and choose your emails.
Agoo is in early access. This page describes the feature as it ships to early-access organisations; screens are illustrative.
A form's Responses tab has three views: Responses, Summary and Trash. New responses appear as they arrive.
The table
One column per question any version asked, under its newest wording; questions a later version removed come after, marked with the last version that asked them. On a phone, the table becomes cards. Every response has a reference, such as R-7K3M9QX2, that respondents see when they send.
Filters narrow the table, the summary and exports alike: words (a reference, any answer, an option's name), days, a version, and up to ten answer filters. Filters live in the page's address, so you can send someone the same view.
Open a response to see that version's questions in order, the ending reached, how long it took and the link it came through. Sensitive answers stay sealed: those allowed choose Reveal, and each reveal is recorded.
The summary
The numbers (responses, the last seven days, the busiest day, the latest), responses over time, and a card for each question: choices as bars with shares and counts, scales with their average and spread, numbers' average, lowest and highest, rankings by average place, and the latest written answers. Each chart has a Table view. Sensitive questions are never summarised.
The bin
Choose responses and move them to the bin; restore them, or delete them for ever from there. The bin keeps them for 30 days. Deleting a response never gives back the month's count.
Exports
| Level | Formats |
|---|---|
| Forms Free | CSV |
| Forms Plus | CSV, Excel |
| Forms Team | CSV, Excel |
Export the filtered responses or all of them. Sensitive answers are included only if you may see them and tick the box. Up to 5,000 responses download at once; more are prepared in the background and emailed to you, with the file under Exports for seven days. Owners can export the whole workspace at once: every form and version, and responses as CSV and JSON.
Planned
PDF exports on Forms Plus and Team, and scheduled exports on Forms Team.
Emails about responses
In the Share tab, choose Emails about responses: one for each response (ten an hour, then the rest on the hour), once an hour, once a day at 07:00, or none, and whether to Include the answers. Sensitive answers are never in an email. Owners, Admins and Billing members are emailed when the workspace reaches 70%, 90% and 100% of the month's responses.
Sharing a form
Share a published form by its link, an agoo.click short link, a QR code, WhatsApp from your own phone, or on your website, and see which link brings responses.
Privacy and retention
Mark answers personal or sensitive, keep sensitive answers sealed, choose how long answers are kept, and know what respondents are told, under Ghana's Data Protection Act.